The term “keep track of record and time for future use, ” is often misunderstood. Many people have heard it yet they do not know the true meaning of what it is.
The existence of public records archiving is the sole reason why people like the authorities tend to create a new set of rules and implement it to the community. There are many archives public records all over the world and most of them contain information that ensures the preservation of a certain government.
Some of these records contain and hold millions of item which can span up to several centuries. On the contrary, others are recent and modern archives collection.
According to the Freedom of Information Act and State Open Record Laws, the public has the right to view the federal and government archives or state records which also includes employee text messages as long as you requested it within 6 months. This made the state and public agencies face a challenge that deemed government records a substantial challenge.
There are times that the public does not know how to separate fictional archives to the factual ones. That is why there is a misconception between the two words like for an example;
Fiction: It is not necessary to record your SMS message.
Fact: Archiving text messages is part of public law.
NARA 2019 allowed the organizations to capture e-records, text messages, voice calls, etc. and store them in an accessible format. It is also true that archived text messages can’t be stored for the long-term by default.
It is also mentioned that hoarding text messages may also contain some words that will make the authorities notice, even if it’s from an employee. Every public record holds a million factuality that can be a source of preservation. That’s why it is stated that “The preservation of a kingdom solely relies on the information itself.”
Do you want to know more about the common misconceptions about public records archiving?
Read the infographic below brought you by TeleMessage: